PROJECT MANAGEMENT

We provide the day-to-day management and administration of major projects. We coordinate the time, equipment, money, tasks and people for the final design, contracting, and construction – to help assure cost and schedule commitments are achieved. We facilitate open communication among all parties, help avoid adversarial interactions, promote a sense of trust and teamwork – to see that the project is completed at the lowest possible cost and highest degree of quality and workmanship consistent with the project plans and specifications.

Primary Responsibilities:

• Evaluate the design
• Monitor cost and schedule
• Review requested changes
• Conduct weekly project status meetings
• Review invoices for payment

Specific Tasks

Familiarization with the enabling documents, designs, rules, guidelines, standards, meeting minutes, contracts, etc. to understand the current operations, requirements and constraints.

Project Familiarization

Learn about the property in general and the project in detail.  Talk with each director, the manager, architect, and others involved.

Pre-Construction

Assure design, scope of work, budgets, contracts and schedule are all ready before construction begins. Review Design Documents and Construction Documents whenever design details or specifications adversely affect the constructability, schedule, or cost. Prepare bidding documents and contracts between the Owner and Contractor(s). Assist in obtaining building permits. Assist Owner in review of bids and advise the Owner on suitability of the general contractor, subcontractor and supplier candidates. Assist Owner in obtaining information and filing documents required by governmental authorities having jurisdiction over the project. 

Construction Administration

Assure the project is completed to specification, within budget, and on schedule. Assist in administration of the construction contracts in cooperation with the Architect to manage the project in accordance with the latest approved estimate of construction cost, the project schedule, and the Contract Documents. Conduct progress meetings to discuss such matters as progress, procedures and scheduling. Assist Owner to obtain satisfactory performance from each of the contractors and subcontractors. Recommend courses of action to the Owner when requirements of a Contract are not being fulfilled. Audit records on authorized contract work performed, allowances, unit costs, or any other methods requiring accounting review, if necessary. Review Applications for Payment and make recommendations to Owner and Architect regarding their acceptance and approval for payment. Determine in general that the work of the Contractor is being performed in accordance with the Contract. Recommend to the Architect and Owner, rejection of any work, which does not conform to the Contract Documents. Review the evaluation and documentation of claims. Advise the Architect in issuance of Certificate of Substantial Completion and in preparation of a list of incomplete or unsatisfactory items to be corrected by the Contractor.

On-Site Monitoring

Assure construction is proceeding appropriately and within quality control limits. Visit the construction site to determine if work is progressing on schedule. Monitor problems and changes and their impact on the project budget. Observe construction to determine if it is proceeding according to the drawings and specifications. Initiate corrective action as appropriate.

Change Control

Manage construction contract changes. Facilitate a Change Control Board to review requests for design and/or construction contract changes to assure overall goals are met. Negotiate Change Orders. Integrate approved changes into cost and schedule commitments.

Progress Reporting

Provide brief weekly telephone status reports to the President or his designated representative outlining progress achieved during the previous week and plans for the coming week. Prepare monthly written reports to the Board of Directors outlining project status, future plans and impediments identified. Prepare a written Final Report to document the entire project.

Copy right - CSI - 1984